When we use it appropriately, email is an incredibly useful
communication tool. Are you in charge of your email, or is
your email in charge of you?
For Apple users, one huge advantage of using an email client,
such as Apple's Mail--works the same for all email providers
and you don't have to repeatedly login to read email.
Furthermore, Mail works the same on iPhone, iPad, and Macs.
This Simple Fix Can Reduce Everyone's Email Stress,
According to a New Study
https://www.sciencealert.com/we-need-to-email-better-to-reduce-stress-in-the-workplace-study-finds
Problem: How to save email messages.
1. Create mail folders
https://www.gmass.co/blog/how-to-create-folders-in-gmail/
https://support.apple.com/guide/mail/create-or-delete-mailboxes-mlhlp1021/mac
https://support.apple.com/guide/icloud/organize-email-with-folders-mm6b1a6730/icloud
2. Save emails as files or PDFs in Mail on Mac
https://support.apple.com/guide/mail/save-emails-as-files-or-pdfs-mlhlp1044/mac
3. Copy and Paste into a text file
4. Make a screen shot
Problem: How to save email attachments.
1. Drag and drop attachment to a different folder or app
2. Right-click (Control-click) the attachment
3. Copy & Paste the attachment
Problem: You get way too much unwanted and junk email.
Solution: Unsubscribe
Let's say you booked a hotel on a trip. Within days or weeks
you are getting unsolicited email. Unsubscribe.
Or at one time you signed up to get email alerts,
promotions, newsletters, etc. that are now just noise in
your inbox. Unsubscribe.
The cleanest way to get off a list is to use the built-in
unsubscribe option. That link is generally buried at the
bottom of the message, in tiny type often made hard to find.
If unsubscribe doesn't work, mark as junk and move it to
your junk folder. Your email system is designed to learn
from email you have marked as junk.
Problem: Thousands of old email messages in your inbox.
Solution: Process and delete email every day.
Your email inbox is NOT a place to save email messages.
Create mailboxes to save important email. If you want to
save an email message forever, copy and paste the text, save
as a PDF file, or make a screenshot of the message.
Do you really need email messages that are years old? Delete
them. Use DuckDuckGo to find out how to mass
delete old email. Are you going to be in charge of your
email, or is email going to stay in charge of you?
Problem: No email on just one of your devices.
Solution: Reboot your device.
If rebooting didn't solve the problem the general solution
is to delete the email account (or app) on that device and
the reset up email. You will NOT lose any of your mail
messages.
Problem: No email on all your devices.
Solution: Check these:
Are you connected to the Internet?
http://edu-observatory.org/olli/Manage/Connectivity.html
DownDetector (Real-time problem & outage monitoring)
https://downdetector.com
Apple status
https://www.apple.com/support/systemstatus/
Google Status
http://www.google.com/appsstatus#hl=en&v=status
Microsoft Outlook Status
https://portal.office.com/ServiceStatus
Problem: Your email is being used to spam your friends.
Solution: Change your email password--Long and unique password
Once changed, update the email password on all your devices.
Educate yourself on good password management.
http://edu-observatory.org/olli/Manage/Passwords.html
Problem: Email doesn't play well with your computer OS?
Solution: Forward email to a different email provider.
Consider forwarding email to another email account from a
different provider. It is not necessary to notify anyone of
your new email address.
Example: Forwarding Email from Mediacom to Google's gmail
swormley1@mchsi.com ==> swormley1@gmail.com
Using Mediacom's Webmail interface at
https://mail1.mediacombb.net
Preferences > Mail > Receiving Messages
[x] Forward a copy to:
swormley1@gmail.com
[x] Don't keep a local copy of messages
Now if anyone sends me an email at swormley1@mchsi.com
it is automatically forwarded to swormley1@gmail.com
Because gmail uses the Internet Message Access Protocol
(IMAP) I can read on multiple devices and when I delete an
email, it deletes on all the devices. Ta Da
EMAIL ALTERNATIVES (for Security): END-TO-END ENCRYPTION (EE2E)
https://en.wikipedia.org/wiki/End-to-end_encryption
End-to-end encryption (E2EE) is a system of communication
where only the communicating users can read the messages. In
principle, it prevents potential eavesdroppers - including
telecom providers, Internet providers, and even the provider
of the communication service - from being able to access the
cryptographic keys needed to decrypt the conversation.
Apple iMessage And Facetime & Privacy
https://support.apple.com/en-us/HT209110
https://support.apple.com/en-us/HT204380
We designed iMessage and FaceTime to use end-to-end
encryption, so there's no way for Apple to decrypt the
content of your conversations when they are in transit
between devices. Attachments you send over iMessage (such
as photos or videos) are encrypted so that no one but the
sender and receiver(s) can access them... unless one of
you backs up messages to the cloud.
Signal - Secure Phone Calling & Text Messaging
https://www.signal.org
https://www.signal.org/download/macos/
https://apps.apple.com/us/app/signal-private-messenger/id874139669
Signal messages and calls are always end-to-end encrypted
and painstakingly engineered to keep your communication
safe. We can't read your messages or see your calls, and
no one else can either.
sam.wormley@gmail.com