Managing Your Digital Stuff - Email
http://edu-observatory.org/olli/Manage/Email.html



When we use it appropriately, email is an incredibly useful
communication tool.  Are you in charge of your email, or is
your email in charge of you?




This Simple Fix Can Reduce Everyone's Email Stress, According to a New Study https://www.sciencealert.com/we-need-to-email-better-to-reduce-stress-in-the-workplace-study-finds

Problem: You get way too much unwanted and junk email. Solution: Unsubscribe Let's say you booked a hotel on a trip. Within days or weeks you are getting unsolicited email. Unsubscribe. Or at one time you signed up to get email alerts, promotions, newsletters, etc. that are now just noise in your inbox. Unsubscribe. The cleanest way to get off a list is to use the built-in unsubscribe option. That link is generally buried at the bottom of the message, in tiny type often made hard to find. If unsubscribe doesn't work, mark as junk and move it to your junk folder. Your email system is designed to learn from email you have marked as junk.

Problem: Thousands of old email messages in your inbox. Solution: Process and delete email every day. Your email inbox is NOT a place to save email messages. Create mailboxes to save important email. If you want to save an email message forever, copy and paste the text, save as a PDF file, or make a screenshot of the message. Do you really need email messages that are years old? Delete them. Use DuckDuckGo to find out how to mass delete old email. Are you going to be in charge of your email, or is email going to stay in charge of you?

Problem: No email on just one of your devices. Solution: Reboot your device. If rebooting didn't solve the problem the general solution is to delete the email account (or app) on that device and the reset up email. You will NOT lose any of your mail messages.

Problem: No email on all your devices. Solution: Check these: Are you connected to the Internet? http://edu-observatory.org/olli/Manage/Connectivity.html DownDetector (Real-time problem & outage monitoring) https://downdetector.com Apple status https://www.apple.com/support/systemstatus/ Google Status http://www.google.com/appsstatus#hl=en&v=status Microsoft Outlook Status https://portal.office.com/ServiceStatus

Problem: Your email is being used to spam your friends. Solution: Change your email password--Long and unique password Once changed, update the email password on all your devices. Educate yourself on good password management. http://edu-observatory.org/olli/Manage/Passwords.html

Problem: Email doesn't play well with your computer OS? Solution: Forward email to a different email provider. Consider forwarding email to another email account from a different provider. It is not necessary to notify anyone of your new email address. Example: Forwarding Email from Mediacom to Google's gmail swormley1@mchsi.com ==> swormley1@gmail.com Using Mediacom's Webmail interface at https://mail1.mediacombb.net Preferences > Mail > Receiving Messages [x] Forward a copy to: swormley1@gmail.com [x] Don't keep a local copy of messages Now if anyone sends me an email at swormley1@mchsi.com it is automatically forwarded to swormley1@gmail.com Because gmail uses the Internet Message Access Protocol (IMAP) I can read on multiple devices and when I delete an email, it deletes on all the devices. Ta Da

EMAIL ALTERNATIVES (for Security): END-TO-END ENCRYPTION (EE2E) https://en.wikipedia.org/wiki/End-to-end_encryption End-to-end encryption (E2EE) is a system of communication where only the communicating users can read the messages. In principle, it prevents potential eavesdroppers - including telecom providers, Internet providers, and even the provider of the communication service - from being able to access the cryptographic keys needed to decrypt the conversation. Apple iMessage And Facetime & Privacy https://support.apple.com/en-us/HT209110 https://support.apple.com/en-us/HT204380 We designed iMessage and FaceTime to use end-to-end encryption, so there's no way for Apple to decrypt the content of your conversations when they are in transit between devices. Attachments you send over iMessage (such as photos or videos) are encrypted so that no one but the sender and receiver(s) can access them... unless one of you backs up messages to the cloud. Signal - Secure Phone Calling & Text Messaging https://www.signal.org https://www.signal.org/download/macos/ https://apps.apple.com/us/app/signal-private-messenger/id874139669 Signal messages and calls are always end-to-end encrypted and painstakingly engineered to keep your communication safe. We can't read your messages or see your calls, and no one else can either. sam.wormley@gmail.com